Your Personal Data within EWB-SWE
Engineers Without Borders Sweden (EWB-SWE) values personal integrity and the individual's right to decide over their own personal data. We therefore want to be as transparent as possible when it comes to how we handle your personal data. On this page we will try to explain what personal data is, how we use it, why we use it and how you can take part in and take control of this process.
What is personal data?
With personal data one means all data that can be linked to a specific, living individual. This can be anything from a name, ip address, email address, photo of someone, and much more. Some types of personal data is especially sensitive, this includes:
racial or ethnic origin;
political opinions;
religious or philosophical beliefs;
trade union membership;
processing of genetic data;
biometric data for the purpose of uniquely identifying a natural person;
health (including allergies);
sex life or sexual orientation.
We do not collect sensitive personal data except in extremely rare cases when it is truly required. If we need to collect sensitive data we will always take extra care to make sure that we can motivate it and that the person whose data is being collected is fully aware of that this data is very sensitive and that he or she can have it removed at any time. All sensitive data will be stored encrypted to ensure it is safe even if an attacker would gain access to the files.
What data do we collect and handle?
The types of data we collect varies depending on the situation and type of service we are trying to provide. Below we have tried to list all situations where we could collect your personal data and what data can be collected in that case.
When becoming a member
Data we may collect:
Your name
Your profession
Your working status
Your education
Your gender
Your home town
Your email address
Why we collect this:
To make sure that we can contact you.
To ensure that we are representing our members and that we have members of a varied background.
To track the development of the organization over time.
To make sure we can contact you with information about the organization and your membership.
How long we store your data: we store individual membership data for the duration of the membership and then for 12 months in order to give you some extra time to renew it. If you renew your membership all data will be stored until 12 months after the renewed membership expires.
When making a donation to us
Via our website or directly via bank giro, plus giro, Swish or in any other way including a will, memorial gift, gift certificates, corporate donations, fundraising for us campaign, etc.
Data we may collect:
Your name
Your social security number - personnummer
Your contact details (address, phone number and email address)
Your transaction history such as type of gift and amount
Why we collect this to:
Complete your donation and process your payment
Thank you for your gift
Send our monthly newsletter
Inform you about our work and the impact of your donation
Offer good donor service by administering your donor profile, handling your requests, correcting incorrect information or sending certificates in connection with memorial gifts and gift certificates for example
Get in touch with general or targeted gift campaigns with information on how you can give
Increase giving by asking for new/additional gifts
Contact you with important information
How long we store your data: we store data in our donor database and save it for up to 36 months after your last gift.
When applying for positions or connecting with us
Data we may collect:
Your name
Your email address
Your home town
Your CV and cover letter
Why we collect this:
To make sure that we can contact you.
To find the best position for you.
To see if you are a good fit for positions you have applied to.
How long we store your data: we store applications for the duration of the open position. If the application is a general application that is not associated with a specific position the application is stored for 3 years in order for us to have time to find a suitable task.
When you attend our events
Data we may collect:
Your name
Your email address
Your education
Group photos
Allergies
Food preferences
Why we collect this:
To make sure that we can contact you with more information.
To see if we reach a divers audience.
To use in marketing and promotion of future events and projects.
To make sure any food or drinks we serve are safe for you and the other people attending.
How long we store your data: we store the data for 12 months after the event. Photos can be stored longer.
When communicating with us
Data we may collect:
Your name
Your email address
Your phone number
The information you provide
Why we collect this:
To make sure that we can contact you.
To make sure we can help you in the best way possible in the matter you contacted us about.
How long we store your data: we store the communication up to 12 months after the matter of your inquiry has been completed. In special cases this data can be stored longer as there might be information such as agreements or violations that we need to store longer.
When signing up for newsletters
Data we may collect:
Your name
Your email address
Your home town
Why we collect this:
To make sure that we can contact you.
To make sure the information we send out is relevant for you.
How long we store your data: we store your data until you unsubscribe from the newsletter.
To whom do we give your data?
EWB-SWE will never sell your personal data, however, as we are not in a position where we have the ability to store and process all of the data we collect and receive we use third-party solutions. These third-parties are mostly located within the EU/EES however some of them are located outside of the EU/ESS. These thirs-parties can be:
IT-service providers within our outside of EU/EES such as Google G-suite, Teamtailor, squarespace.
Payment service Stripe, which has its main office located in the US but handles European data through a EU based affiliate.
Bookkeeping service providers located in the EU/EES.
Don't want to be contacted in the future?
If you are receiving information from us and do not want this to continue, please contact ict@ewb-swe.org.
Got questions?
If you have any questions regarding the use of personal data by EWB-SWE, please contact ict@ewb-swe.org.
Updates to this document
This document was last updated 2019-04-18.
